Planning a surprise party for a loved one is always lots of fun, but sometimes it can get complicated — especially if the event is going to be virtual. Thankfully, WebBabyShower’s custom virtual websites can speed up the process of planning.
Here you’ll find all the steps you need so you can breeze through putting things together.
We’ll go over everything leading up to the big reveal, including:
- Deciding who will host
- Creating the guest list
- Sending out invites
- Well-wishes and messages from guests
- Decorating
- The big reveal!
First: WebBabyShower Is Here to Make Your Surprise Party Easy
Virtual baby showers are our specialty. There’s no detail we haven’t thought of — and we want to share all our tips and tricks with you!
WebBabyShower is designed with your special day in mind. The process of inviting guests, organizing, and being a great host is all made simple and super fun!
Second: Virtual Is Just as Fun as In-Person!
Maybe you’re wondering if a virtual event could possibly be anywhere near as exciting as an in-person one. Well, we can confirm — it is!
With the world changing so much, sometimes social gatherings can prove challenging. But because of excellent services like the kind WebBabyShower offers, everything is made extra simple and easy for the host, guests, and guests of honor.
And virtual events come with many added benefits! Including things like effortlessly keeping the surprise a secret until the right time. Using email and texts, your guest of honor won’t find out what you’re up to.
If you plan on hosting a video chat, ask guests to get there a bit earlier than the guest of honor, so the parents-to-be will have no idea what you’re planning.
It’s a simple and stress-free way to have your surprise virtual baby shower!
Throw a Virtual Baby Shower so Everyone Can Celebrate!
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Deciding Who Will Host
When you know someone who is having a baby, it’s a time filled with excitement and joy. If you’ve decided to host their party, it’s a smart idea to see if anyone else has thought of doing the same, such as other relatives or friends.
Remember that many people might want to be the ones to throw the baby shower, so teamwork is important. Co-hosting makes this simple!
You can co-host with several people using WebBabyShower if you all want to participate.
Create your own personalized website with us and enjoy the relaxed approach of WebBabyShower.
A great idea is dividing up the hosting duties to make everything easier. If two or three of you want to co-host, make one person responsible for the website updates, another responsible for handling the invitations and RSVPs, and another in charge of planning activities.
Sharing the workload makes everything more fun and more manageable, and can take a lot of the stress away from planning a big event.
Creating the Guest List
The guest list is one of the most exciting parts of planning, and thanks to WebBabyShower, you don’t even have to keep it small!
Begin by finding the email addresses for all of the guest of honor’s friends and relatives. After that, decide what sort of party you want to host.
A perfect option is throwing multiple small baby showers over a few days — or even weeks — instead of including a huge guest list all at once for one massive event.
You can accomplish this by separating your guest list into groups of people who know each other and will be comfortable attending the same party — including each parent’s side of the family, friend groups, and co-workers. Then use these to divide the event into smaller, shorter parties over a longer period of time.
If you choose to host several events in one day, your parties can be short. Around 45 minutes is good, though a little faster is also acceptable.
Speed things along by asking guests to play virtual games in advance, and by asking the guest of honor to unwrap presents before the party.
If you plan to host a few events over a few weeks, you can make the event times longer since they won’t all be on the same day.
This will also leave a bit more time for socializing and games without you and the guest of honor becoming tired from all the parties!
Another big plus with throwing multiple parties is that it keeps the planning from becoming overwhelming. Your guests will stay engaged because they know one another, and the baby shower won’t be too long.
As a side note, plan accordingly if you invite any guests who may have difficulty keeping the secret. You might choose to not tell them about the surprise until a week or two before, or you might even have another guest bring them to the surprise virtual baby shower without them knowing what it’s for.
Sending Out Invites
WebBabyShower has a built-in invitation maker that helps you send digital invites for your virtual event. Make sure that your invitations emphasize that the party is a surprise. That way, no one will slip up and tell the guest of honor!
With our invitations, we include an RSVP tracker. This way, you can check who has seen your invite and who still needs to view it.
You can also add the link for your personal baby shower website on your invites. Guests can follow this to the website and check out details like gift registries and games in advance.
Well-Wishes and Messages From Guests
One of the best things that WebBabyShower offers is the opportunity for guests to write notes for the guests of honor using each custom website’s built-in message board!
The guests can write well wishes, say hello to the parents-to-be, and send photos and videos. As the host, you can do the same, plus send out reminders for everyone as the event gets closer.
Encourage your guests to use this board to leave advice, encouragement, and kind notes in the days and weeks before the party. Once the surprise is revealed, the new parents will feel very loved seeing all the well-wishes!
Decorating
Not only do you need to know how to throw a surprise virtual baby shower — there’s also the matter of decorations! Fortunately, this is super simple for an online event.
It may even save you some money and keep the budget lower!
Begin by choosing a theme for your event. It’s easy with WebBabyShower, as we have 80+ ready-made themes waiting for you already! Or, if you prefer, you can also upload your own.
We have everything from elegant to casual to trendy themes, all in many colors and to suit every taste.
Suppose you are hosting a video chat for your surprise virtual baby shower. In that case, you can decorate the background where the video will take place.
You can get really creative here, but simple is also great. Balloons, banners, and sticking with a specific color or colors are fun ways to get ready for the celebration.
If you’d like, you can even set up a cute table for you (the host) to sit behind as you run the video chat. All you need is a tablecloth that matches your theme and a nice centerpiece.
If you are hosting the video chat in a specific location and the guest of honor will be there, you can add a few more decorations to the space to liven it up and make it look even more festive.
And, of course, your website will already be decorated with your theme and have matching digital invitations that you can choose!
The Big Reveal!
The big day is finally here! You’ve managed to keep the guests from revealing the surprise, and now it’s time to host the event.
This part of the process is so much fun — surprising the parents-to-be with a beautiful event that includes everyone they love.
You can reveal the surprise in many ways, but the most important thing is planning and staying organized. Here are some more surprise virtual baby shower ideas for the day of the party:
Video Chats
Keep a few things in mind for a video chat baby shower reveal. First, ask all your guests to join the video chat about ten minutes before the guest of honor — that way, no one misses out!
Then, make sure someone is with the guest of honor and can think of an excuse to get them on the video chat without giving away the surprise. This may fall to you as the host, or perhaps to a family member.
Next, allow all the guests to yell “surprise!” and give the parents-to-be a few minutes to chat with everyone before launching into any games or activities. After that, carry out the baby shower as planned!
Website Only
This type of event is less common, but it can sometimes be easier if the parents-to-be are busy with the upcoming arrival of their little one.
If you are in the same location as the guest of honor, invite them to check out their online baby shower and have everything already set up for them. You can do this in-person at their home or at yours.
If you aren’t in the same place, ask a friend or family member to be with the parents-to-be while they see their website for the first time. Then, call the parents-to-be and explain that you’ll email them a link to check out something special.
Stay on the phone with them to explain how everything works and answer questions, and to let them know how loved they are!
You Can Throw a Surprise Virtual Baby Shower
WebBabyShower provides everything needed for a fantastic event that your guests and the parents-to-be will love! Our platform makes throwing a virtual baby shower simple, and a surprise event is even more fun!
Easily choose a theme, send out invitations, and invite guests to add messages to your customized website. Your guests of honor will be surprised and happy that you took the time to plan something so special for them.
